ROTARIANS AND ROTARACTORS
- Registration for all Rotarians and Rotaractors will open on Saturday 17th May 2025.
- Except for Rotarians and Rotaractors from Ethiopia, Eritrea and South Sudan who may have challenges with accessing the Site and/or making online payments, registration will be done exclusively on the district assembly website dca2026.rotary9212.org (the Site).
Rotarians
|
Registration Period
|
USD Rate
|
Kshs. Rate
|
|---|---|---|
|
Early Bird Registrations - First 100 Delegates
|
200
|
26,000
|
|
2nd Level Registrations – Next 200 Delegates until September 30th 2025
|
|
30,000
|
|
Third Level Registrations – 1st October 2025 to 31st December 2025
|
|
33,000
|
|
Fourth Level Registration – 1st January 2026 to 31st March 2026
|
|
35,000
|
|
Fifth Level Registration – 1st April 2026 to 30th April 2026
|
|
40,000
|
Rotaractors
|
Registration Period
|
USD Rate
|
Kshs. Rate
|
|---|---|---|
|
At Announcement – First 20 tickets
|
200
|
26,000
|
|
Early Dush – Next 30 tickets
|
|
28,000
|
|
Mid Dush – Next 90 tickets
|
|
29,500
|
|
Late Dush – Next 110 tickets
|
|
31,000
|
|
Team Last Minute – From 1st April 2026
|
|
34,000
|
Registration will be on a first-come-first-served basis and the fees payable above, based on the time of registration: -
* For Rotarians, The early bird registration rate of USD 200 will only be available to the first one hundred (100) Rotarians who register during the District Conference in Mombasa on the 17th of May 2025 and make payment in full on the day. Once the 100 persons are registered, the rate for registration will be adjusted as indicated.
*For Rotaractors, The at Announcement registration date of USD 200 will only by available to the first twenty (20) Rotaractors to register or book their slots. Once the 20 persons are registered, the rate for registration will be adjusted as indicated.
Payment Options
- The Site has integrated a payment platform that will allow those registering to make payment of their registration fees online through mobile money applications (including MPESA and Airtel Money) as well as by credit or debit card (VISA and MasterCard). There will be no cash payments or payments accepted into the District Conference bank account except with the express written consent of the District Conference Chair and Treasurer.
- The District Conference Committee reserves the right, at any time, to make adjustments to the fees payable for registration in order to take into account any significant changes in the costs for hosting the conference including exchange rate changes, and these adjustments shall be made on the site as shall be necessary from time to time and applied accordingly.
- Rotaractors who register for the conference will have the following payment options:-
- Make full payment of the registration fee at the time of registration; or
- Request for registration by making partial payments as follows;
|
|
Announcement Price:
26,000
|
|
Early Dush: 28,000
|
|
Mid Dush: 29,500
|
|
Final Dush: 31,000
|
|
1st Payment
|
4000
|
|
4000
|
|
4000
|
|
4000
|
|
2nd Payment
|
4000
|
|
4000
|
|
4000
|
|
4000
|
|
3rd Payment
|
4000
|
|
4000
|
|
4000
|
|
5000
|
|
4th Payment
|
4000
|
|
4000
|
|
5500
|
|
6000
|
|
5th Payment
|
4000
|
|
6000
|
|
6000
|
|
6000
|
|
Last Payment
|
6000
|
|
6000
|
|
6000
|
|
6000
|
Cancellation Terms
- Rotarians who register for the conference and wish to cancel may provide their registration slot to another Rotarian at any time by sending an email with the details of both the registered individual and the individual to whom the slot is to be given to dca2026@rotary9212.org
- Rotaractors who register for the conference and wish to cancel may provide their registration slot to another Rotaractor at any time by sending an email with the details of both the registered individual and the individual to whom the slot is to be given to dca@rotaractdistrict9212.org
- In the event the performance of any obligation with respect to this registration, including hosting of the District Conference and Assembly, is either directly or indirectly prevented, restricted, or interfered with by reason of fire, flood, earthquake or like acts of God, wars, revolution, civil commotion, explosion, acts of public enemy, embargo, acts of the government in its sovereign capacity, labour difficulties, including without limitation, strikes, slowdowns, picketing, or boycotts, unavailability of equipment from vendors, epidemics, pandemics or quarantines, or any other circumstances beyond the reasonable control and without the fault or negligence of the DCA Committee, the DCA Committee may, upon giving prompt notice to the registered Rotarians/Rotaractors, postpone, cancel or change the format of delivery of the Conference and shall be excused from hosting the conference to the extent of such prevention, restriction, or interference, until the delay, restriction or interference has ceased; provided however, that the DCA Committee shall use diligent efforts to avoid or remove such causes of non-performance and where this is not possible, shall use all diligence to ensure appropriate refund of any fees paid is made to the respective Rotarians and Rotaractors as soon as is practicable.
ROTARY D9212'S PRIVACY POLICY
Introduction
Rotary District 9212 of Rotary International (D9212) (individually or collectively, "Rotary" or "we") respect your privacy and are committed to protecting it through our compliance with this privacy policy ("Policy"). Maintaining protection of the data entrusted to our care by our constituents is of the utmost importance to D9212.
This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.
This Policy may change from time to time (see Changes to Our Privacy Policy section), so check the Policy periodically for the most current version. If you have any questions about the meaning or interpretation of this Policy, the English-language version of this Policy is the official text.
Data We Collect About You
We collect several types of personal data that can be used to identify you ("Personal Data"), including your:
- Name
- Postal address
- Email address
- Telephone number
- Payment cardholder data
- Sensitive authentication data
- Internet connection
- Equipment used to access our Website and usage details
Depending on the type of interaction that you have with D9212, we may also collect your:
- Gender
- Birth year
- Marital status
- Occupation
- Photographs/images
Under limited circumstances, we may collect highly sensitive personal data, such as government ID/Passport numbers and/or health information.
How We Collect Your Data
We collect Personal Data from:
- Users of our Website
- Members of Rotary and Rotaract clubs
- People who attend Rotary events
- People who participate in Rotary's programs
We collect this data:
- Directly when you provide it to us through any interaction offline or in person.
- From our website rotaryd9212.org (our "Website")
- From other Rotary websites that link to this Policy
- When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy
- Automatically, as you navigate through the Website (data collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies)
- When you become a member of a Rotary club or Rotaract club
- When you use our services
- When you participate in our programs or sign up for and/or attend any events that we host
- From third parties we contract with to provide services on our behalf, such as event organizers, travel service providers, payment processing services, email marketing services, and software providers; these service providers may change, or new service providers may be added without notice to you
- When you interact with us in another way, for example, contacting us with an inquiry.
- From publicly available resources.
Data You Provide to Us
We collect data you provide when you interact with D9212, either through our Website or any interaction offline or in person. That data includes:
- Personal data that you provide by making an inquiry or joining as a member of a Rotary or Rotaract club; this includes data provided when registering to Rotary.org through My Rotary.
- Personal data you provide when participating in services available on our Website.
- Personal data you provide when you enter a contest or promotion sponsored by us.
- Personal data you provide when you report a problem with our Website.
- Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us.
- Your responses to surveys that we might ask you to complete for research purposes.
- Your registration to attend and/or participate in D9212 events.
- Personal data you provide when making a donation or payment.
- Biographical or other data you provide to us, your Rotary club, or D9212 (for example, if you choose to put your name forth as a candidate for an office in Rotary International, a Rotary club or D9212)
- Details of transactions made through our Website and details of the fulfillment of your orders (you may be required to provide financial personal data before placing an order through our Website)
- Your search queries on our Website.
Features that are developed in the future may result in the collection of additional new personal data.
You also may provide data to be published or displayed (hereinafter, "posted") on public areas of the Website or transmitted to other users of the Website or third parties (collectively, "User Content"). Your User Content is posted on the Website and transmitted to others at your own risk. We limit access to certain pages and you may set certain privacy settings for this data from your account profile. However, we cannot control the actions of other Website users with whom you may choose to share your User Content.
Usage Details, IP Addresses, Cookies, and Other Technologies
As you navigate through and interact with our Website, we may automatically collect certain data about your equipment, browsing actions, and patterns, including:
- Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on our Website.
- Information about your computer and internet connection, including your IP address, operating system, and browser type.
When you are not signed in to your D9212 account, the data collected in this way is anonymous. It is aggregated into statistical data to help us improve our Website and to deliver a better and more personalized service by enabling us to:
- Estimate our audience size, browser statistics, popularity of content, and usage patterns.
- Speed up your searches.
- Recognize you when you return to our Website.
We use cookies (or browser cookies) for this automatic data collection. A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting, you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
When you are signed in to your D9212 account, we collect usage data that is tied to your individual account. This data is collected to improve site functionality and to tailor site behavior and content to you, and we process this personal data in accordance with this Policy.
Third-party Advertiser Use of Cookies and Other Tracking Technologies
Some advertisements and offers on our Website may be served by third-party advertisers, ad networks, and ad servers. Additionally, some of the applications accessible from, or on, our Website may be owned by third parties. These third parties may use cookies alone or in conjunction with other tracking technologies to collect data about our users. We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or offer on our Website, you should contact the responsible advertiser directly.
How We Use Your Personal Data
We use data that we collect about you or that you provide to us, including any personal data:
- To present our Website and its contents to you.
- To provide you with information, products, or services that you request from us.
- To offer and fulfill our core business purposes, which include:
- Fulfilling Rotary's obligation to Rotarians, Rotaractors, and other individuals
- Financial processing
- Supporting The Rotary Foundation, including fundraising efforts
- Facilitating conference and special event planning.
- Communicating key organizational messages through Rotary publications and other materials.
- Supporting the programs and membership of Rotary.
- Complying with any legal obligations.
- Preserving D9212's legacy by building and maintaining accurate archives that effectively document D9212 and Rotary's history.
- To fulfill any other purpose for which you provide it.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
- To notify you about changes to our Website or any products or services we offer or provide through it.
- To allow you to participate in interactive features on our Website.
- To store information about your preferences, allowing us to customize our Website according to your individual interests.
- To help us develop and test updates to this Website and other Rotary applications that support D9212 and Rotary's core business purposes.
- In any other way we may describe when you provide the personal data.
- For any other purpose where we have your consent.
Disclosure of Your Personal Data
We may disclose aggregated data about our users, and data that cannot be used to identify any individual, without restriction.
We may disclose personal data that we collect or you provide as described in this Policy:
- To the Rotary club or Rotaract club in which you are a member (if applicable) or to RI.
- To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal data confidential and use it only for the purposes for which we disclose it to them, including:
- Travel service providers, such as airlines, hotels, ground transport, and travel agencies
- Companies that produce, publish, and/or ship Rotary publications and Rotary branded goods and other merchandise.
- Payment processing vendors.
- Financial institutions and fiscal agents when processing financial transactions, such as expense reimbursements.
- Software and applications used for administrative functions such as providing online forms/surveys/applications, newsletter services, online learning, webinar/teleconference services, electronic voting.
- Cloud-based databases used for administrative functions.
- D9212 conference committees and other event organizers and vendors.
- Email distribution services
- To third parties to promote Rotary or for the third party to market their products or services to you if you have consented to these disclosures. We contractually require these third parties to keep personal data confidential and use it only for the purposes for which we disclose it to them.
- If you do not want us to share your personal data (even when anonymized) with unaffiliated or non-agent third parties for advertising or promotional purposes, you can send an email stating your request to dca2026@rotary9212.org.
- To fulfill the purpose for which you provide it.
- For any other purpose disclosed by us when you provide the data.
- With your consent.
We may also disclose your personal data:
- To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
- If disclosure is necessary or appropriate to protect the rights, property, or safety of Rotary, Rotarians, Rotary clubs, D9212, or others. This includes exchanging personal data with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Accessing and Correcting Your Personal Data
You may access and correct your data by emailing dca2026@rotary9212.org to request access to, correct, or delete any personal data that you have provided.
We may choose not to accommodate a request to change or delete data if we believe the change or deletion would violate any law or legal requirement or cause the data to be incorrect.
If you delete your User Content from the Website, copies of your User Content may remain viewable in cached and archived pages or might have been copied or stored by other Website users. Proper access and use of data provided on our Website, including User Content, is governed by our Terms of Use.
Children Under the Age of 18
Our Website is not intended for children under 18 years. We do not knowingly collect personal data from children under 18 without parental consent. No one under age 18 may provide any personal data to or on our Website.
If you are under 18, do not:
- Use or provide any personal data on our Website or on or through any of its features.
- Register on our Website, make any purchases through our Website.
- Use any of the interactive or public comment features of our Website, or
- Provide any personal data about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.
If we learn we have collected or received personal data from a child under 18 without verification of parental consent, we will delete that personal data. If you believe we might have any personal data from or about a child under 18, please contact us at dca2026@rotary9212.org.
How Long We Retain Your Personal Data
D9212 retains your personal data for as long as necessary in the circumstances — for instance:
- As long you are a member of a Rotary club or have a relationship with our organisation
- For a reasonable period to send you information, program information, and marketing materials where you have registered for a conference or other event or we have regular contact with you, or
- As may be needed to enforce or defend contract claims or as is required by applicable law.
Data Security
We have implemented technical and operational measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. Additionally:
- When developing new or enhancing existing systems and processes, D9212 implements appropriate data protection throughout its data processing operations.
- All personal data you provide to us is stored on password-protected databases on our secure servers behind firewalls and we use the Secure Sockets Layer (SSL) to ensure that the transmission of sensitive data for payments and contributions is encrypted and appropriately safeguarded.
- Employees are trained on the importance of data security and focus specifically on practices for protecting against unauthorized disclosure of personal data.
- We have a documented incident response plan for promptly acting upon events that violate D9212's security or privacy policies, should they occur, in compliance with the relevant laws and regulations.
The safety and security of your personal data also depend on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. Passwords registered with our Website are encrypted to ensure protection against unauthorized access to your personal data.
Unfortunately, the transmission of personal data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website or over any public network. Any transmission of personal data is at your own risk. Without prejudice to any mandatory legal obligations to which we may be subject, we are not responsible for circumvention of any privacy settings or security measures on our Website.
Changes to Our Privacy Policy
D9212 may change, add, modify or remove portions of this Policy at any time, which shall become effective immediately upon posting on this page. The date the Policy was last revised is identified at the bottom of the policy. It is your responsibility to review this Policy for any changes. By continuing to use our Website, maintain your membership in our clubs, use our services, or participate in our programs, you agree to any changes in the Policy.
Contact Information
D9212 is domiciled in Nairobi, Kenya. If you have any questions about D9212 Privacy protection policies or practices, please contact us at dca2026@rotary9212.org.